08 Apr 2019

Hoffman Auto Group Assistant Office Manager

About Company
Hoffman Auto Group
West Simsbury, CT
Job Info
Job Status: Open
No of Vacancies: 1
Date Posted: April 8, 2019
Expiry Date: May 01, 2019
Job Type: Full Time
Job Level: Mid level
Years of Experience: 2
Salary Info
Salary Type: Negotiable
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How to Apply ?
Please apply on our website at https://careers-hoffman.icims.com/jobs/1153/assistant-office-manager/job
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Overview

This role is responsible for assisting the Office Manager in the completion of accurate paperwork and general ledger reconciliation as well as supervising the office if no upper management is present.

Responsibilities

The Assistant Office Manager's completes the following:

Daily:

  • Posting EFT entry, book, and finalize deals
  • Complete DOC
  • Clean schedules: new and used car inventories, car deals, and analysis
  • Update delivery log and commission sheets
  • Payoff and/or floor cars
  • Assist with completing money re-cap sheets and file paid deals

Weekly:

  • Balance and reconcile commission sheets every Friday and email to Sales Manager
  • Clean schedules: DMV fees, "we owes", certified fees, Simoniz payables

Monthly:

  • Complete expense book
  • Complete month end spreadsheets
  • Floor plan reconciliation
  • Finance reserve reconciliations
  • Burned inventory
  • Delivery log - pivot table to match counts and total to DOC

Qualifications

  • Minimum of 1 year of automotive experience.
  • Basic bookkeeping knowledge, including automotive software, factory procedures and knowledge of Excel.
  • Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.
  • Regular on-time attendance is an essential function of this position to meet deadlines.